Submissions
Track participant submissions from application through completion, with filtering and status management.
A submission represents a single participant's complete journey through your opportunity, from the moment they apply to final approval or rejection.
Submission States
Each submission moves through a series of states:
| State | Description |
|---|---|
| Init | Participant has started but not yet submitted their application |
| Screening | Screening questions or AI interview in progress |
| Screen Passed | Participant passed screening; can begin the task |
| Screened Out | Participant did not meet screening criteria |
| In Progress | Participant is working on the task |
| Awaiting Review | Task submitted; waiting for your approval |
| Approved | Work accepted; payout triggered |
| Rejected | Work did not meet quality standards |
| Completed | Submission fully processed |
| Abandoned | Participant left without completing |
| Timed Out | Participant exceeded the time limit |
| Cancelled | Submission cancelled by researcher or system |
How Completion Is Detected
For tasks completed inside Terac (surveys, file uploads, AI-moderated interviews), Terac knows when a participant finishes and moves the submission to Awaiting Review or Completed automatically.
For tasks hosted on a third-party tool (your own survey, product, or usability platform), Terac depends on a redirect URL to learn the outcome. When the participant finishes, your tool redirects them back to Terac with their submission ID and a result, which advances the submission.
If your study uses redirect URLs and a participant reaches your task but no completion callback is received, their submission stays in Awaiting Review and is auto-rejected after 6 hours. Configuring the completion redirect is what prevents qualified participants from being lost. See External Surveys & Redirect URLs.
Submissions Table
The Submissions tab in each opportunity shows all submissions with:
- Participant name and profile link
- Current state
- Screening status
- Task completion status
- Submission date
- Review actions
Filtering
You can filter submissions by:
- State - show only submissions in a specific state
- Date range - filter by submission date
- Screening result - passed, failed, or pending
Sorting
Sort by submission date, participant name, or state to find what you need.
Submission Details
Clicking a submission opens the detail view where you can:
- See the participant's profile and demographics
- Review their screening answers
- View their task submission (files, survey responses, interview recording)
- Approve or reject the work
- Add notes or feedback
- Rate the participant's quality
Bulk Actions
For opportunities with many submissions, you can:
- Approve multiple submissions at once
- Reject multiple submissions with a shared reason
- Export submission data
Submission Counts
The opportunity overview shows real-time submission counts by state, giving you a quick picture of your opportunity's progress:
- How many participants are in screening
- How many are working on tasks
- How many are awaiting your review
- How many have been approved or rejected